To recap one more time:įor compressing large and/or sensitive PDF files, use a desktop software (like Able2Extract) to fine tune your compression settings for both images and text. So, there you go, a quick and useful tutorial on PDF compression. However, they do have some limitations be it either in terms of file size or the number of compressions. They are all fairly easy to use and, even better, most of them are completely free. These tools do a pretty good job at converting smaller documents and, depending on the type of your PDF, you can even get more than 30% compression. That being said, there are a lot of free & dependable PDF compression tools like Xodo that you can use in your browser of choice. You should note that, when it comes to file and document security, nothing does a better job than a desktop tool that can process everything locally, without uploading your file to an external server. Yes, this does actually work pretty good. How to Compress PDF Using Online Toolsīy far, the most popular way of compressing a PDF document is uploading it to an online tool of choice and hitting “Compress”. Once you set everything up, hit OK and, the next time you use the Create PDF feature, every PDF will be fully compressed. This is the template for the biggest possible PDF compression in Able2Extract. Leave the Compress Text checked and set up everything like in the image below. There are 3 main panels here, all related to image compression, which is something that takes up most of the space in PDF documents, in terms of file size. This is perfect when you need to reduce the size as much as possible and is especially useful when you need to email a PDF. How to Compress a PDF File with Desktop SoftwareĬompressing PDF using a desktop tool is where we can really dial in on the details and fine tune our compression settings. Let’s now explore these two options and see which one suits you the best. For business users, however, we recommend a desktop tool, like Able2Extract. Using this method you can usually reduce your PDF by around 20-30%, depending on its structure and complexity. Compress your PDF using an online tool – this is much faster and does the job well for most users. However it takes some time to download and install the software, which is the main reason why a lot of people resort to the second option.Ģ. Compress your PDF using a desktop software – gives you better compression, more control over downsampling methods and is much more secure. Since we got the technical bit out of the way, let’s explore the two only ways to compress a PDF document.ġ. When you apply a PDF compressor software to your PDF document, two things happen:ġ) The images get downsampled and compressed using either JPEG, ZIP or LZW compression methods.Ģ) The text gets compressed using a lossless algorithm. They usually require a PDF compression software, which can be either online or desktop. Of course, these compression algorithms won’t happen by themselves. The end result is a compressed image, but with reduced file quality.
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